12. Privacy and Data Retention:
- The Sponsor collects personal information solely for the purposes described in our Privacy Policy and Cabana Club USA Terms and Conditions, including but not limited to administering the Cabana Elite Sweepstakes Contest. Our data retention practices are as follows:
- Contest Data: Data for free entrants will be deleted within one week of the prize being awarded unless required for legal requirements.
- Members’ Data: Data for paid members will be retained for the duration of their membership, as required to fulfill Contest-related obligations, or as required for legal reasons, after which it will be securely deleted within six (6) months.
- Opt-Out Rights: Participants may opt out of marketing communications at any time by contacting info@cabanaclubusa.com or by selecting “unsubscribe” and following the subsequent instructions to unsubscribe through the Company Platform.
All data will be handled in compliance with applicable privacy laws, including the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR), where applicable.
13. Conduct: By participating in the Contest, each participant is deemed to have executed and agrees to be bound by the Contest Rules. Each participant further agrees to be bound by the decisions of the Sponsor, which shall be final and binding in all respects. The Sponsor reserves the right, in its sole discretion, to disqualify any participant found to be: (a) violating the Contest Rules; (b) tampering or attempting to tamper with the entry process or the operation of the Contest; and/or (c) acting in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass the Sponsor or any other person.
14. Dispute Resolution Procedures
If a dispute arises, participants agree to first attempt to resolve the issue through good-faith informal discussions as described in the Arbitration Clause. Should informal resolution fail, disputes shall proceed to arbitration in accordance with the following guidelines:
Arbitration Timeline: Arbitration must be initiated within 90 days of the conclusion of the informal dispute resolution process.
Arbitration Rules: Arbitrations will be governed by the American Arbitration Association’s (“AAA”) Consumer Arbitration Rules.
Arbitrator Authority: The arbitrator will have exclusive authority to resolve all disputes, including those relating to the interpretation, applicability, or enforceability of these Terms and Conditions.
Costs and Fees: The party initiating arbitration will bear the initial filing costs, but each party will be responsible for their own legal fees unless otherwise required by law.
15. Simplified Terms for Participants
The Sponsor strives to make these Terms and Conditions as clear as possible. For questions or clarifications, participants are encouraged to contact the Sponsor at info@cabanaclubusa.com. Terms specific to eligibility, entry requirements, prize conditions, and dispute resolution are summarized below:
Eligibility: Legal U.S. residents aged 21+, UK residents aged 18+, and EU residents of the age of majority in their country of residence. Proof of eligibility required.
Entry: No purchase necessary; free entry form available online.
Prizes: Prizes are non-transferable, and winners are responsible for any taxes.
Disputes: Unresolved disputes will be handled through binding arbitration in accordance with U.S. law.
The Sponsor reserves the right to withdraw, amend, terminate or suspend in whole or in part this Contest at any time without prior notice and without liability if the Sponsor determines that for any reason the Contest is not capable of being conducted as planned. This includes any circumstances beyond the Sponsor’s control, including but not limited to natural disasters, pandemics, technical failures, or legal reasons. In such cases, participants’ entries will not be replaced, and Cabana Elite memberships will not be refunded.
All decisions of the Sponsors regarding any and all aspects of the Contest are final and binding on all entrants.
The Contest is subject to the applicable laws and is void where prohibited by law. If any provision of these Contest Rules is found by any court of competent jurisdiction to be unenforceable, all other provisions will remain in full force and effect. In jurisdictions where specific provisions of these Terms and Conditions conflict with mandatory legal requirements, the Sponsor reserves the right to modify these provisions to comply with local laws. Participants in these jurisdictions agree to comply with all applicable legal requirements.
In the event of any discrepancy or inconsistency between these Contest Rules and other statements contained in any Contest-related materials, including but not limited to the Registration, print or online advertising, these Contest Rules shall prevail, govern and control.
This Contest is conducted in full compliance with all applicable federal, state, and local laws and regulations. In the event of a conflict between these Terms and Conditions and any mandatory provision of law, the mandatory provision shall prevail, and these Terms and Conditions shall be deemed amended to the extent necessary to comply with such provision.
Participating in this Contest constitutes irrevocable acceptance and agreement to all of these rules and regulations.
These Contest Rules may be amended by the Sponsor at any time without notice.
YOU ACKNOWLEDGE AND AGREE THAT, TO THE MAXIMUM EXTENT NOT PROHIBITED BY LAW:YOUR USE OF THE SPONSOR PLATFORM AND THE PROGRAM IS AT YOUR OWN RISK;
YOU ARE SOLELY RESPONSIBLE FOR, AND ASSUME ALL RISKS RELATED TO, THE PROPER AND SAFE HANDLING, STORAGE, AND USE OF ALL PRODUCTS SOLD OR DISTRIBUTED THROUGH THE PROGRAM. YOU ARE RESPONSIBLE FOR READING AND UNDERSTANDING ALL WARNING LABELS OR OTHER INFORMATION THAT ACCOMPANY ANY PRODUCTS;
UNDER NO CIRCUMSTANCE(S) (INCLUDING NEGLIGENCE), SHALL THE SPONSOR OR ANY OF THE PARTIES INVOLVED IN CREATING, PRODUCING, OR DELIVERING THE PROGRAM BE LIABLE FOR ANY INCIDENTAL, SPECIAL, CONSEQUENTIAL, INDIRECT, OR PUNITIVE DAMAGES, OR ANY OTHER LOSSES, COSTS, OR EXPENSES OF ANY KIND (INCLUDING LEGAL FEES, EXPERT FEES, OR OTHER DISBURSEMENTS) WHICH MAY ARISE, DIRECTLY OR INDIRECTLY, FROM THE PROGRAM THROUGH THE ACCESS TO, INABILITY TO ACCESS, USE OF, OR BROWSING OF THE SPONSOR PLATFORM OR THROUGH YOUR DOWNLOADING OF ANY OF THE SPONSOR CONTENT OR OTHER MATERIALS, DATA, TEXT, IMAGES, VIDEO OR AUDIO FROM THE SPONSOR PLATFORM, INCLUDING BUT NOT LIMITED TO ANYTHING CAUSED BY ANY VIRUSES, BUGS, HUMAN ACTION OR INACTION OR ANY COMPUTER SYSTEM, PHONE LINE, HARDWARE, SOFTWARE OR PROGRAM MALFUNCTIONS, OR ANY OTHER ERRORS, FAILURES OR DELAYS IN COMPUTER TRANSMISSIONS OR NETWORK CONNECTIONS OR OTHER COMMUNICATIONS EVEN IF PTS HAS BEEN ADVISED OF SUCH INCIDENTS; AND
THE SPONSOR IS NOT RESPONSIBLE FOR ANY DAMAGES WHATSOEVER THAT RESULT FROM MISTAKES, OMISSIONS, INTERRUPTIONS, DELETION OF FILES, ERRORS, DEFECTS, DELAYS IN TRANSMISSION OR OPERATION, OR ANY FAILURE OF PERFORMANCE WHETHER OR NOT CAUSED BY EVENTS BEYOND THE SPONSOR’S REASONABLE CONTROL, INCLUDING BUT NOT LIMITED TO FORCE MAJEURE EVENTS (DEFINED HEREIN), COMMUNICATIONS LINE FAILURE, THEFT, DESTRUCTION, OR UNAUTHORIZED ACCESS TO THE SERVICES OR SITES’ RECORDS, PROGRAMS, OR SERVICES.
SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES; AS A RESULT, THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. IN THE EVENT THAT THE FOREGOING LIMITATION OF LIABILITY IS DETERMINED BY A COURT OF COMPETENT JURISDICTION TO BE UNENFORCEABLE, THE SPONSOR’S AGGREGATE LIABILITY ARISING OUT OF OR IN CONNECTION WITH THESE TERMS SHALL BE LIMITED TO ONE HUNDRED U.S. DOLLARS ($100 USD).
TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, YOU, ON BEHALF OF YOUR HEIRS, EXECUTORS, ADMINISTRATORS, LEGAL AND PERSONAL REPRESENTATIVES, HEREBY RELEASE, WAIVE, ACQUIT AND FOREVER DISCHARGE THE SPONSOR FROM AND AGAINST ANY AND ALL CLAIMS YOU HAVE OR MAY HAVE ARISING OUT OF OR IN ANY WAY RELATED TO THESE TERMS AND CONDITIONS OR THE SERVICES PROVIDED HEREUNDER.
YOU ACKNOWLEDGE AND AGREE THAT THE WARRANTY DISCLAIMERS AND LIMITATIONS OF LIABILITY SET FORTH ABOVE ARE ESSENTIAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN THE SPONSOR AND YOU, AND WILL SURVIVE AND APPLY EVEN IF YOUR REMEDIES ARE FOUND OR ALLEGED TO HAVE FAILED OF THEIR ESSENTIAL PURPOSE.
Indemnification: To the maximum extent not prohibited by applicable law, you agree to indemnify, release, defend, and hold the Sponsor, its parent (if applicable), subsidiaries, Affiliates, licensors and service providers, and its and their officers, directors, shareholders, agents, employees and representatives (individually and collectively, the “Company Entities”), harmless (collectively, “indemnify” or any variation thereof) from and against any claims, liabilities, damages, losses, costs and expenses, including, any bodily injury, illness, death or damage to any real or personal property, or any other injuries, losses, or damages (whether compensatory, direct, incidental, consequential or otherwise) of any kind, and including reasonable legal fees and litigation expenses and costs, arising out of or relating to or in any way connected with (i) the Program and/or your access to or use of the Sponsor Platform, including any and all Sponsor Content and any features, functionality, tools, and promotions available on and through the Sponsor Platform, (ii) your breach of the Terms, including any violation of national, federal, state or local or other applicable laws, rules or regulations or any infringement or misappropriation of the rights of any third party, and (iii) your gross negligence or willful misconduct.You agree that, at the Sponsor’s option, you will conduct the defense of any such claim or action; provided that, notwithstanding our election that you conduct the defense, (i) the Sponsor may nevertheless participate in such defense or settlement negotiations and pay its own costs associated therewith, and (ii) you will not enter into any settlement or other compromise without the prior written approval of the Sponsor (which approval shall not be unreasonably withheld), unless such settlement or other compromise includes a full and unconditional release of the relevant parties from all liabilities and other obligations in respect of such claim or action.You further hold harmless the Company Entities, jointly or severally, for any incorrect or inaccurate entry information, human errors, technical malfunctions, failures, viruses, omissions,
interruptions, deletions or defects of any telephone network, computer online systems, computer equipment, servers, providers, or software, including, without limitation, any injury or damage to entrants’ or any other persons’ computer relating to or resulting from submitting an Entry; inability to download entry material; theft, tampering, destruction, or unauthorized access to, or alteration of, entries, data that is processed late or incorrectly or is incomplete or lost due to telephone, computer or electronic malfunction or traffic congestion or telephone lines or the internet, human or other errors relating to or in connection with the Entries, including, without limitation, errors which may occur in connection with the administration of the Contest, the processing of entries, the announcement of the selected winner or in any Contest-related materials, or for any other reason whatsoever. Proof of submitting an entry is not considered proof of delivery or receipt. Selected Winner/Alternate Winner assumes liability for injuries caused or claimed to be caused by participating in the Contest, or by the acceptance, possession, use of, or failure to receive, or inability to use any part of the Prize. Releasees assume no responsibility or liability in the event that the Contest cannot be conducted as planned for any reason.
CONDUCTED BEFORE ONE COMMERCIAL ARBITRATOR FROM THE AMERICAN ARBITRATION ASSOCIATION (“AAA”), RATHER THAN IN A COURT, AS DESCRIBED HEREIN. THE ARBITRATION WILL BE GOVERNED BY THE AAA’S CONSUMER ARBITRATION RULES AND, IF THE ARBITRATOR DEEMS THEM APPLICABLE, THE SUPPLEMENTARY PROCEDURES FOR CONSUMER RELATED DISPUTES (COLLECTIVELY, “RULES AND PROCEDURES”). YOU ACKNOWLEDGE THAT YOU ARE VOLUNTARILY AND KNOWINGLY FORFEITING YOUR RIGHT TO A TRIAL BY JURY AND TO OTHERWISE PROCEED IN A LAWSUIT IN STATE OR FEDERAL COURT, EXCEPT AS EXPRESSLY PROVIDED HEREIN. FOR PURPOSES OF THIS ARBITRATION AGREEMENT, “DISPUTE” WILL ALSO INCLUDE DISPUTES THAT AROSE OR INVOLVE FACTS OCCURING BEFORE THE EXISTENCE OF THIS OR ANY PRIOR VERSIONS OF THE TERMS AND CONDITIONS AS WELL AS CLAIMS THAT MAY ARISE AFTER THE TERMINATION OF THESE TERMS AND CONDITIONS.
In the event a Dispute arises between us, we are committed to working with you to reach a reasonable resolution. You and we agree that good faith informal efforts to resolve Disputes can result in a prompt, low‐cost and mutually beneficial outcome. You and we therefore agree that before either party commences arbitration against the other (or initiates an action in small claims court if a party so elects), we will personally meet and confer telephonically or via videoconference, in a good faith effort to resolve informally any Dispute covered by this Arbitration Agreement (“Informal Dispute Resolution Conference”). If you are represented by counsel, your counsel may participate in the conference, but you will also participate in the conference.
The party initiating a Dispute must give notice to the other party in writing of its intent to initiate an Informal Dispute Resolution Conference (“Notice”), which shall occur within forty-five (45) days after the other party receives such Notice, unless an extension is mutually agreed upon by the parties. Notice to us that you intend to initiate an Informal Dispute Resolution Conference should be sent by email to info@cabanaclubusa.com. or regular mail to our office located at 1550 Larimer St., Suite 964. Denver, CO 80202 USA. The Notice must include: (1) your name, telephone number, mailing address, e‐mail address associated with your account (if you have one); (2) the name, telephone number, mailing address and e‐mail address of your counsel, if any; and (3) a description of your Dispute. We will provide notice to your address on file. The Informal Dispute Resolution Conference shall be individualized such that a separate conference must be held each time either party initiates a Dispute, even if the same law firm or group of law firms represents multiple users in similar cases, unless all parties agree; multiple individuals initiating a Dispute cannot participate in the same Informal Dispute Resolution Conference unless all parties agree.
If you and we are unable to resolve a Dispute within thirty (30) days after the applicable Informal Dispute Resolution Conference, either party may commence arbitration. Arbitration is more informal than a lawsuit in court. Arbitration uses a neutral arbitrator instead of a judge or jury, and court review of an arbitration award is very limited. However, an arbitrator can award the same damages and relief on an individual basis that a court can award to an individual.
Payment of arbitration costs will be governed by the AAA’s fee schedule. Each party agrees to pay its own attorneys’ fees and expenses unless there is a governing statutory provision that requires the prevailing party to be paid attorneys’ fees and expenses.
The arbitration shall be conducted in Denver, Colorado, unless the parties agree otherwise in writing. The arbitrator’s award shall be final and binding on all parties and may be entered as a judgment in any court of competent jurisdiction. These Terms and Conditions evidence a transaction involving interstate commerce; and notwithstanding any other provision herein with respect to the applicable substantive law, the Federal Arbitration Act, 9 U.S.C. § 1 et seq., will govern the interpretation and enforcement of this Arbitration Agreement and any arbitration proceedings.
For more information on AAA, its Rules, and Procedures, and how to file an arbitration claim, you may call AAA at 800-778-7879 or visit the AAA website at https://www.adr.org.
By participating in the program, each participant is deemed to have agreed to be bound by the Terms and Conditions. Each Entrant further agrees to be bound by the decisions of the Sponsor, which shall be final and binding in all respects. The Sponsor reserves the right, in its sole discretion, to cancel entries at any time and for any reason, including but not limited to the following: (a) suspected violation of the Terms and Conditions; and (b) acting in an disruptive manner, or with intent to annoy, abuse, threaten or harass the Sponsor or any other person.